Community Room Reservation Request

Temporary Change in Community Room Policy due to COVID-19:

The Community Room will be open for group reservations as of July 22, 2020.
Occupancy is limited to no more than ten individuals in the Community Room, with six feet of separation between individuals.
Please wear a face covering while inside Town Hall.
Individuals should adhere to the minimum health protocols set by Governor Abbott: https://open.texas.gov/uploads/files/organization/opentexas/OpenTexas-Checklist-Individuals.pdf
This policy may be modified based on changing conditions created by the COVID-19 public health emergency.

The public is encouraged to practice preventive actions to help prevent the spread of respiratory diseases like COVID-19, including:

Self-screen for symptoms of illness before going out in public.
Wash or sanitize your hands frequently.
Avoid touching your eyes, nose, and mouth with unwashed hands.
Avoid close contact with people who are sick.
Stay home when you are sick.
Cover your mouth and nose with the inside of your elbow when you cough or sneeze.

Name of Group/Organization*
Purpose of Meeting:*
Requested Date of Meeting:*
Date Format: MM slash DD slash YYYY
Requested Start Time of Meeting:*

: HH

MM
Requested End Time of Meeting:*

: HH

MM
Name
First Last
Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Phone
Email
Number of Persons Expected to Attend*
Please enter a number from 0 to 40.
Maximum Occupancy with tables and chairs is 22 people. Maximum Occupancy with lecture set up is 40 people.
Room Set-Up Preference:*
The Community Room can be set up classroom style with both tables and chairs and accommodate 22 people. The classroom set up can be used when your guest want to use their computers or take notes. For a larger crowd, we suggest a lecture set up that can accommodate 40 people. This set up includes rows of chairs facing the front of the room. No tables are included in the lecture set up.
If you selected, "I have another preference" please explain and we will be in touch with you to discuss details.
Will you be using equipment or technology?*
A video monitor is available to present presentations or to access the Internet. Organizations must provide their own laptop and HDMI cable to connect to the Town's equipment. Information on technology can be obtained during scheduling.
By checking the box below you are confirming that you have read and agree to the Community Room Reservation Policy.*
- I have read and agree to the Community Room Reservation Policy.