Town Secretary/Public Information Officer (PIO)

The Town Secretary/Public Information Officer provides support to the Town Council, the Town Manager, and Town Staff, and manages the Town’s Public and Media Relations

The office of the Town Secretary/Public Information Officer (PIO) provides support, facilitates and strengthens the Town Council governmental process by assisting the Council in fulfilling their duties. The Town Secretary enhances public access to municipal records and oversees a fair election process.


Managing Records

The duties of the Town Secretary/PIO include managing the preservation of the official records of the Town of Prosper in accordance with the Texas State Library and Archives Commission. These types of records include, but are not limited to: minutes, ordinances, resolutions, agendas, contracts and election records.

Records Management Officer

As the Records Management Officer, the Town Secretary/PIO is responsible for providing documents requested under the Public Information Act.

Other areas of responsibility include:

  • Preparation of Council Packets and Agendas
  • Preparation of Town Council Minutes
  • Maintain the Town’s Code of Ordinances
  • Maintain the Town’s Records Management Program
  • Coordinate the appointment process for Town Boards, Commissions and Committees
  • Conduct Oaths of Office
  • Maintain the Town Seal
  • Review, certify and execute Texas Alcoholic Beverage Commission (TABC) applications
  • Prepare Proclamations
  • Oversee the Blue Star Flag and Hometown Heroes Programs


Administrator – The Town Secretary/PIO also serves as the Election Administrator for municipal elections, and as such, coordinates and administers each regular and special municipal election.

Public and Media Relations

The Town Secretary/PIO coordinates the public and media relations efforts of the Town, including the Town’s various social media platforms, and assisting departments with marketing and communicating information to the public about Town programs and services.

Social Media User Guidelines

Photography and Video Policy


Robyn Battle
Town Secretary/PIO
(972) 569-1011

Physical Address:
250 W. First Street
Prosper, Texas 75078

Mailing Address:
P. O. Box 307
Prosper, TX 75078