Prosper Christmas Festival Food Vendor Applications

Prosper Christmas Festival Food Vendor Applicaton

Prosper Christmas Festival will be held at Town Hall, 200 S. Main Street on Saturday, December 21, from 2-6 p.m.
  • Electricity

    - One 120v, 15amp electrical circuit IS provided. If additional electrical requirements are necessary, special arrangements MUST be noted with your application (including requests to use vendor-owned generators). -All vendors must provide a (12 gauge/3wire) outdoor extension cord with grounded plugs.
  • *If your electrical requirements exceed more than 1 120 volt, 15 amp electrical circuit, you MUST note an electrical special arrangement request on this application.
  • Fees

    Please select the appropriate category:
    Event Fee: $100 Temporary Health Permit: $50 Total: $150
    Event Fee: $50 Temporary Health Permit: $0 Total: $50
  • Accepted file types: jpg, png, pdf.
  • Accepted file types: jpg, png, pdf.
  • The Town reserves the right to refuse any vendor that does not comply with the above listed rules & regulations; including day of event.
  • General Requirements and Details

     Event date, time and location: Saturday, December 1, 2:00pm—6:00pm . Town Hall, 200 S. Main Street, Prosper, TX  Application deadline is November 1, 2018. Applications are considered complete when payment and ALL required paperwork has been received.  A Certificate of Insurance is required with every application. Please list the Town of Prosper (200 S. Main, Prosper, TX 75078) as an Additional Insured on your insurance policy for the duration of this event. The Town of Prosper minimum liability insurance requirements for vendors are: Liability And Medical Expenses - Limit $1,000,000 per occurrence. Products or Other Than Products - Limit $1,000,000 per occurrence. For information about Certificates of Insurance, contact your insurance agency or a company specializing in vendor, exhibitor, or special event insurance.  Cancellation policy: The Prosper Christmas Festival is a rain or shine event. However, if Town officials determine severe weather dictates postponing or cancelling the event, there will be no refunds.  Dogs are not allowed at the Prosper Christmas Festival.
  • Booth Details

     Electricity: One (1) 120v, 15amp electrical circuit is provided. If additional electrical requirements are necessary, special arrangements MUST be noted on your application (including requests to use vendor-owned generators). All exhibitors must provide a (12 gauge/3 wire) outdoor extension cord with grounded plugs.  Canopies are required for ALL food preparation/serving areas (except for mobile food trucks where preparation occurs inside vehicle/trailer). Vendors must furnish tables, chairs, tents/canopies or booths, and are encouraged to decorate in the holiday spirit.  Vendors must be prepared to make change.  SPACE HEATERS ARE NOT PERMITTED.  Locations are allocated at the discretion of the festival staff and applications are accepted and approved on a first-come, first-served basis. You will receive written confirmation via email when your application has been approved.  Pre-approval is required for all outside entertainment. Please include any entertainment requests with your application.  Baked goods, drinks and homemade food items are prohibited. If you have food related questions, please contact Megan Johnson, Health Code and Compliance Supervisor, at megan_johnson@prospertx.gov.
  • Food Vendor Details

    Food Vendors are required to prepare all foods at the festival site and to obtain a Temporary Food Establishment permit from Town of Prosper Code Compliance [972-346-3502]. To allow for adequate planning and site layout, this permit must be obtained by November 1, 2018. Food vendors are required to post the Town of Prosper Permit in their booth at all times and will be inspected the day of the event. Only health permit-approved foods can be served at the event (regardless of what is on this application). The Temporary Food Establishment Permit Application and information are included with this packet. You are encouraged to prepare unique festival fare. Food Vendor fare will be selected on a first-come, first-served basis. You will receive written confirmation of food and/or drink items that are allowable for sale (contingent final approval by Health Department and Fire Marshall). Food Vendors are required to post clear, professionally-produced menus and prices. Each booth is responsible for providing water and ice. Final approval for food service will be based upon meeting health and public safety requirements outlined in this packet and any additional requirements imposed by Town of Prosper. Booth locations will be allocated at the discretion of the festival staff.
  • Day-of-event Details

    SET UP:  Set up between 8:00am and 12:30pm. Set up may begin no earlier than 8:00am.  Check-in deadline is 11:00am.  All food vendors are required to be open between 2:00pm and 6:00pm on the event day.  Vehicles must be relocated to the assigned parking area as soon as unloaded or 1pm, whichever comes first.  Day-of-event check-in procedures will be emailed to you after application approval and receipt of payment. DISMANTLE:  Dismantle may begin only after 6:00pm and must be complete by 9:00pm.  Dismantling includes booth tear-down and removing all trash and litter. Upon conclusion of the event, vehicles will be allowed back into the event site for loading at the discretion of the Prosper Police Department.
  • Rules and Regulations

  • Indemnification Agreement